Office Secretary

Posted by Grainfield Nig. Ltd VERIFIED15 Sep 12:30 pmYaba, Lagos


Receive, direct and relay telephone messages and mails
Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
Type and transcribe confidential documents
Taking dictation on various matters
Attending to and monitoring inquiries and issues, ensuring that they are brought to the MD’s direct attention and where necessary, referring matters to the appropriate staff for action
Receive and screen visitors and telephone calls, take messages, schedule appointments
Liaising with relevant individuals, external organizations, etc to arrange meetings and prepare agendas
Managing all incoming and outgoing correspondence, i.e., sort and read mails, draft responses, maintain network database.
Typing and dispatching of all correspondence as instructed
Organizing and maintaining MD’s diary as well as scheduling appointments for MD
Maintaining confidentiality, recording and filing system for the MD’s office

Skills and Competencies:

Ability to self manage
Ability to Prioritize
Ability to manage workload under pressure and to tight deadlines

Qualification and Experience

Minimum of four (4) years relevant post qualification experience with at least two years’ experience as a Personal Assistant to a Senior Management position.
A first degree from a recognized institution with a minimum of Second Class Lower Division.

Application Closing Date
13th April, 2016

I do not want to be contacted by telemarketers.

Business / Corporate Management
Job type:
Full Time
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