Graduate Executive Assistant

Posted by Chigynic Consult Ltd-VERIFIED EMPLOYER VERIFIED15 Jan 5:28 pmIkeja, Lagos

Job Details:

Responsible for providing assistance to company Executive Management and performing a variety of administrative, office and clerical functions.
Provide administrative assistance to Executive Management and other officers as required or as requested
Organizing and scheduling meetings and appointments for Executive Management
Responsible for maintaining the department’s File Management System
Taking both electronic, mails and telephone messages for Executive Management and relaying to concerned person.
Conduct information research, business research, surveys and gather information on requested topics as assigned on behalf of Executive Management.
Make arrangements and assist with Executive Management Meetings, Conferences and Board Of Directors Meetings.
Managing Executive Management’s daily, weekly and monthly diary itineraries
Assist in implementing and updating office policies and procedures including scheduling appointments, processing mail, answering phones and ordering supplies.
Maintains the company’s records and file management system.
Assist in the coordination of all travel arrangements for the company; research and make flight, hotel, car rental and company car reservations in accordance with company policies and to obtain most economical and efficient travel.
Create travel itinerary and schedules in accordance with authorized travel requests.
Receive, sort and forward incoming mail and coordinates the pick-up and delivery of express mail services (DHL, FedEx etc.)
Assist with coordinating incoming and outgoing shipments. Initiate shipments for products, replacement parts and/or for correcting errors (shortages, wrong item shipped, etc.)
Provide administrative assistance to the other departments as required or requested.
Performs other duties as required or as assigned.

Skills Required

Good reasoning ability is important.
Good team spirit and project management skills
Good administrative and organizational skills
Good problem solving skills and initiative
Good relational and customer service skills
Strong quantitative skills such as statistics and data analysis skills
Good reasoning skills; communication skills; multi-tasking skills and organizational skills
Strong analytical and data analysis skills
Exhibits initiative, responsibility and flexibility
Proficient in the use of Microsoft Office Tools
Quality control - demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Safety & security - actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

I do not want to be contacted by telemarketers.

Secretary / Office Admin
Job type:
Full Time
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