Procurement Specialist @ Mercy Corps

Posted by Jobgurus Services - VERIFIED EMPLOYER VERIFIED29 Jan 10:58 amGarki 2, Abuja

Mercy Corps is an international non-governmental organisation established in 1979. Mercy Corps has been present in Nigeria since 2012 and is focusing its interventions on women’s empowerment, economic development, conflict mitigation and humanitarian response. Mercy Corps interventions in Nigeria are implemented in a conflict and gender sensitive manner.

We are recruiting for the position below:

Job Title: Procurement Specialist

Tracking Code: 220134-927
Location: Abuja
Position Type: Full-Time/Regular

Job Description

The Procurement Specialist supports the Operations Manager ensuring compliance with donor regulations as well as with Mercy Corps internal policies and procedures, updates local manuals and policies, and builds the capacity of operations team members.
He/She provides support and advises the Country Director, Finance Manager and Senior Program Management on operational issues.
He/She is an example of honesty and integrity and ensures the integrity of the operations team.
Essential Job Function
Team Capacity Building/Management:

Develop capacities of operations team and program team to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with Mercy Corps and donor regulations.
Work closely with program management to facilitate operations aspects of program planning, and upcoming operations resources needs, especially procurements.
These include trainings, regular coordination meetings, problem solving and procurement planning and other such planning activities to ensure effective and timely program implementation.
Responsible for the full and proper implementation of Mercy Corps systems of management, compliance and control as described in Mercy Corps field manuals contained in the Office in a Box.
Train the Procurement Officer including processes and compliance
Work with the outgoing Senior Procurement Officer to ensure seamless transition.
Recruitment of the Senior Procurement Officer.
Design a detail training module to jump start the hired Senior Procurement Officer and bringing the two officers up to speed on all processes and procedures.
Supervise the Procurement Officer and Assistant and provide oversight to the procurement process.
Operations Management - Procurement:

Ensure timely and accurate processing and documentation of procurements: the process, ensure accurate paperwork and a supply chain as described in the Field Procurement Manual.
Ensure procurement records systems are well managed and maintained. Ensures that PR Master list is updated and distributed on weekly bases.
If applicable, ensure the warehouse procedures are followed as described in the Warehouse Policy and Procedures Guidelines.
Supervise the fleet management team and ensure that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling as described in the Field Fleet Management Guidelines.
Maintain service contracts.
Liaise with finance to ensure compliance and payment schedules.
Oversee tracking of all assets to ensure accurate record keeping of Mercy Corps and donor assets, including exceptional items that require registration and movement tracking, in accordance with the Mercy Corps Asset Management Manual.

Work with Operations Manager to improve procurement processes if need be.
Conduct any forms of training for program staff as may be required.
Ensure procurement files are well maintained in orderly and up to date systematically in hard and electronic forms. This includes regular review of on-going and master PR lists.
Coordinate with Finance Department to ensure that, payments to vendors and service providers are made on time and without any unnecessary strain on the Mercy Corps financial systems
In cooperation with finance staff, help to ensure compliance with established financial management rules and procedures for Abuja based procurement personnel.

Success Factors:

Critical is problem solving, and the ability to work out methods to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with MC and donor regulations.

Excellent writing and communications skills.
Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff in a very sensitive environment.
Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
Proven ability to solve problems independently without direct supervision.
Experience living and working in Nigeria preferred.
Knowledge of Mercy Corps systems and procedures (particularly Mercy Corps procurement systems) highly desirable.
M&E experience preferred.
Knowledge of donor (DfID, USAID, ECHO and various Foundations grants) regulations helpful.
Speaking Hausa is an added advantage.

I do not want to be contacted by telemarketers.

Research / Development
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Job type:
Full Time
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