Posted by PC RECRUIT NIGERIA MEMBER21 Oct 7:16 pmIkeja, Lagos
Our client,an indigenous company that has been a leading supplier of raw materials to the paints, coatings and inks industries located at Ikeja, as a result of expansion require the services of experienced Business Support Assistant for their operations.
>> The individual in this role must understand business priorities and demonstrate the ability to proactively anticipate needs of the Executive Management team.
>> This role requires attention to detail, great organisational skills, the ability to meet tight deadlines and juggle multiple, critical requests and show flexibility and the ability to change direction at a moment’s notice.
>> A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with executives inside and outside of the company is critical.
>> The successful candidate will support the Chairman and Managing Director and will possess the skills to complete tasks and projects quickly with minimal guidance, react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without
having to know the complete picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.
>> Daily secretarial & administrative support - preparing and filing documents (physical and electronic), handling correspondences, emails and record keeping management.
>> Review and copy edit business documents and presentations with a high level of accuracy
>> Ability to develop and maintain accurate records management so as to develop a corporate archives or library (both physical and electronic files).
>> Ensure customers coming into Administration offices are seen to in minimal time
>> Provide seamless support to the leadership team to set and support the business direction
>> Manage complex calendaring, scheduling and travel
>> Organise team meetings, conferences, and social events
>> Manage stationary, office supply, safety & equipment plant supply order (sometimes with direction from other department heads)
>> Prioritise and work on deadlines for time sensitive projects.
>> Work independently as well as on a team
>> Build relationships with department heads/leads throughout the company so as to provide support to them on an on-demand basis.
>> Food and coffee arrangement for internal and special events
>> Anticipate challenges and plan accordingly ahead of need (outside of calendaring)
>> Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organisational communication mechanisms to planning business meetings
>> Own and manage meeting room planning for the company
>> Liaise positively and professionally with colleagues and visitors.
>> Perform other duties as assigned by the executive management team
Essential Experience Required:
>> 2+ years’ experience assisting at the executive level in a fast-paced environment
>> Strong working knowledge with Microsoft Office, specifically Outlook, Word, Excel, and PowerPoint
>> File room experience (physical and electronic)
>> Experience with domestic and international travel coordination
>> Experience handling administrative details, while exercising sound business judgment in keeping team members informed as necessary
>> Ability to prioritise and handle multiple assignments at any given time while maintaining commitment to deadlines
>> Experience handling confidential information and dealing with professionals inside and outside of the company
>> Strong written, verbal, and interpersonal communication skills
>> General comfort with learning new programs and software is a must
>> Experience assisting at the executive level in in chemical or related industry environment
>> File room experience in an importation business.
>> Ability to demonstrate grace, composure and humour under pressure. Helps co-workers thrive in stressful situations. Looks immediately for resolution rather than placing blame
>> Takes initiative without being asked and shows a sense of urgency
>> Willing to do low profile, non-challenging work to get the project done
>> Values frugality and efficiency, uses resources wisely and creatively
>> Able to function well in loosely structured situations with minimal direction
>> Effectively handles multiple projects or tasks at the same time
>> Shares information that helps others to help them do their job well. Keeps others in the loop. Fosters cross-functional and cross business teamwork. Builds and promotes team morale
>> Develops and maintains good working relationships with others
>> Builds trust and rapport. Practices and promotes involvement and cooperation
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