Admin/HR Manager

Posted by Sam Emmanuel- VERIFIED EMPLOYER VERIFIED14 Mar 11:02 amSurulere, Lagos

-Monitor staffing levels, identify staff vacancies, anticipate future staffing requirements in line with strategic plans, recruit and select candidates.
-Perform Reference Checks.
-Issue appointment letters.
-Develop job descriptions for all positions.
-Provide current and prospective employee with information above policies, procedures and working conditions.
-Ensure for all recruitment exercises that reports are documented and filed
-Conduct needs assessments to determine when training is necessary and the type of training necessary to improve performance and productivity

Performance Appraisal:
-Collate staff for appraisal and inform unit heads, send form to staff and set date for review
-Communicate result to staff and implement decision made
-Monitor and develop as necessary, ensuring that quarterly and annual appraisals are
carried out in a timely manner and followed up

Payroll Administration:
-Maintain payroll information: compute and collate all relevant information related to payroll on a monthly basis including to new employee, absences and contract changes

Administration/Documentation:
-Maintain and update employee directory with any employee changes
-Ensure all staff matters, memos, communications to and responses from staff are filed in staff files
-Ensure proper confidentiality and security of all HR documents
-Preparation and issuance of transfer letters, confirmations letters, termination letters, and all human resources related letters
-Manage leave system – records of Annual, sick and other leave entitlement of staff
-Compose and distribute routine written correspondences
-Ensure regular staff meetings are held

Advisory:
-Prepare reports and recommends procedures to reduce absenteeism and employee turnover
-Develop and implement policies on a variety of workplace issues e.g. disciplinary procedures, absence management, working conditions, performance management, restructuring of services etc
-Ensure that managers and staff are aware of the policies and procedures and able to operate
-Establish and/or recommend salary ranges, offers, and compensation adjustments and monitor salary reports for equity, compression or other issues

Facility Management:
-Set up systems and processes for the smooth running of all day to day office administrative activities
-Ensure there is an effective communication system where needs are identified; options evaluated
-Ensure effective planning and execution of operations by reducing waste levels

Employee Relations:
-Manage grievances, ensures the relationship among staff is cordial and professional.
-Deal with complex disciplinary/grievance and HR issues, using HR and company knowledge evidencing appropriate decision making skills
-Management of all individual personnel and workforce management action
–perform difficult staffing duties - administering disciplinary procedures, demotions as necessary
-Help employee resolve work related issues, handle staff dispute and resolve conflict

Consultant Support:
-Collate consultant assessment record on the 15th of each month and forward to accounts for payment
-Call up customer and consultants for their appointments as appropriate
-Take consultant calls as relates to customers and other inquiries
-Keep record of consultant assessment record for onward payment collation

Skills:
-Experience with dealing with senior and sometimes challenging individuals.
-Ability to build rapport quickly.
-Strong understanding of the Nigeria Labour laws.
-Experience in liaising with External Stakeholders.
-Experience in preparing relevant management reports.
-Good experience in documentation, record keeping, data management etc.
-Familiarity across the recruitment process, including induction at a senior level.
-Excellent interpersonal and communication skills, written and oral.
-Sound judgment and the ability to maintain confidentiality.
-Well organized with strong time management skills.
-Knowledge of Principles, practices and techniques of human resources administration, organization and operation.
-Ability to lead, manages, direct and evaluates staff.
-Apply appropriate independent initiative, discretion, judgment and
organizational skills to a variety of projects, assignments and situations.
Qualifications:
- Minimum of BSC
-Proficient Excellent written, listening, and oral communication skills.
-Strong organizational and administrative follow-up skills.
-Very detail oriented.
-Strong ability to handle numerous priorities and tasks at one time
-Ability to leverage all technologies to manage and communicate in office environment
-Flexible and willing to share workload within a team environment.
-Must residents in Lagos
-Language Proficiency Fluency in English.

Interested and qualified candidates should apply via the email

Application Deadline : April 30th 2016

I do not want to be contacted by telemarketers.


Industry:
Business / Corporate Management
Job type:
Full Time
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